Vendor Information

The Purchasing Department at Litchfield Elementary School District processes approximately 4000 Purchase Orders each school year.  We also prepare approximately 20 Invitation for Bids (IFB), Request for Proposals (RFP) and Request for Written Quotations annually. 

Litchfield is committed for developing and administering consistent, fair and effective procurement practices while providing excellent customer service to all District Schools, Departments & Stakeholders. We strive to obtain maximum value for every dollar spent while remaining compliant with the procurement policies established by the LESD Governing Board, State Board of Education Procurement Rules, Uniform System of Financial Records and the Arizona Revised Statutes.

Feel free to contact us with any questions.

How to Do Business with Litchfield Elementary School District

Litchfield maintains its Vendor Bid Registry at AZ Purchasing. For an opportunity to receive and respond to open solicitations, please register at www.azpurchasing.org. The District encourages participation by all businesses in our solicitation process, including but not limited to: local businesses, small businesses, minority-owned firms, and women’s business enterprises. 

To register as a vendor with the Litchfield Elementary School District, complete both forms below and email to gomezm@lesd.k12.az.us

Vendor Registration Form
Vendor W9 Information

Current Solicitations:

AZ Purchasing Registration

Additionally, Litchfield Elementary School District is a member of the purchasing consortiums listed below. We utilize their contracts for purchases as well as our own Litchfield contracts. If you are interested in learning more about these consortiums, links to their websites are in the Resources section below.

• Arizona State Procurement Office (SPO) 
• Greater Phoenix Purchasing Consortium of Schools (GPPCS) 
• Strategic Alliance for Volume Expenditures (SAVE) 
• Mohave Educational Services Cooperative (MESC) 
• 1Government Procurement Alliance (1GPA) 
• OMNIA Partners (OMNIA)

Litchfield Procurement also maintains current vendor information on registered vendors. If you are a registered vendor with the District and have had a change of address, tax change, merger, etc. please email gomezm@lesd.k12.az.us with the details about the change. We will send you new documents to complete and return in order to keep our records up-to-date

Purchase Order Terms, Conditions & Instructions

Click on the document below to review our Purchase Order Terms, Conditions & Instructions.  All purchases are subject to these terms and conditions and by accepting a Purchase Order, or any part thereof, the Seller agrees to accept said terms and conditions.

Purchase Order Terms and Conditions

Resources

Arizona School District Procurement Code - Title 7, Chapter 2,  Articles 10 & 11 - All Arizona School Districts are required to follow the rules set forth in the Arizona School District Procurement Code for purchases that exceed the formal solicitation threshold.

Arizona State Procurement Office (SPO)  - The Arizona Department of Administration, State Procurement Office, is the central procurement authority for the State of Arizona. Procurement is managed through the development of policies, training, and agency delegations. We also establish and administer statewide contracts for state agencies and political subdivisions. These contracts are established from individual requests and focus-group activities with the State agencies and participating members of the Cooperative Purchasing Partnership. The Cooperative Purchasing Partnership includes over 400 colleges and universities, counties, cities, school districts and qualified not-for-profit organizations.

Greater Phoenix Purchasing Consortium of Schools (GPPCS) - The Greater Phoenix Purchasing Consortium of Schools is a consortium comprised currently of over fifty districts and charter schools throughout the Greater Phoenix area, that develops cooperative purchasing contracts on behalf of its members. Its main goal is to develop cooperative contracts for common, standardized products and services to the benefit of multiple districts that will save time and money in an effort to stretch budget dollars.

Strategic Alliance for Volume Expenditures (S.A.V.E.) - The Strategic Alliance for Volume Expenditures is a consortium of local governmental agencies across the State of Arizona, who have agreements allowing other member agencies to utilize each other's contracts. S.A.V.E. does not issue solicitations nor is it an organization that vendors can join. Each S.A.V.E. agency member includes cooperative language in their contracts that will allow other member agencies to purchase contracted goods and services under the same pricing, terms and conditions as the contracting agency. 

Mohave Educational Services Cooperative (MESC) - Mohave Cooperative solicitations are written specifically to address the needs of Arizona governmental members. Mohave Educational Services Cooperative uses service, vision, opportunity, and innovation to create a partnership that benefits all members and vendors. A dedication to perfection in procurement and customer service focuses Mohave on becoming your cooperative procurement partner of choice.

1Government Procurement Alliance (1GPA) - 1GPA is a national non-profit governmental purchasing cooperative which allows public entities to take advantage of existing contracts to purchase the goods and services they need from local and national vendors.

OMNIA Partners (OMNIA) - OMNIA Partners is the largest and most experienced organization in procurement and supply chain management. Covering both the private and public sectors, OMNIA Partners unites industry-leading buying power and world-class suppleirs to offer an extensive portfolio of sourcing solutions and partnerships. Through economies of scale, OMNIA Partners is able to deliver more contracts, in more verticals, with transparent, value-driven pricing.