Public Records Request
It is the Litchfield Elementary School District policy to comply with the Arizona public records law in a timely, accurate and complete manner. Public records not protected from disclosure will be made available upon request.
The Litchfield Elementary School District Governing Board recognizes the public’s right to information concerning district actions, policies and the details of educational and business operations. Public records of the district will be open for inspection by any person in accordance with Arizona Public Records Law.
In accordance with Arizona Revised Statutes (A.R.S.) 39-121 through 39-121.03, community members may submit Public Records Requests as outlined under Governing Board Policy KDB - Public's Right to Know/Freedom of Information.
Governing Board Regulation KDB-R - Public's Right to Know/Freedom of Information outlines the fee structure for records requests.
Governing Board Exhibit KDB-E - Public's Right to Know/Freedom of Information (submission form)
Point of Contact for Public Records Requests:
Name: Amy Potapoff
The District utilizes an online portal for submission of public records requests and when a request is submitted acknowledgement of receipt is delivered upon submission of the form.
What is the public records law?
The Arizona public records law Arizona Revised Statutes (A.R.S.) §39-121 et seq., applies to all public entities with the intent of ensuring that government entities are accountable to the public. The law does this by giving the public the right to view records concerning the agency's activities.
What is a public record?
A public record is a record made by a public official in pursuance of a duty or to serve as an official transaction for public reference. It can also be a record that is required by law to be kept, such as meetings and minute notes.
Which records are exempt?
Disclosure is not required where it is prohibited by law or court ruling, such as FERPA-protected information. A list of protected documents can be found in the Arizona Attorney General publication Arizona Agency Handbook.
Are there fees associated with the request?
Copy fees will be collected in accordance with Litchfield Elementary School District procedures. The charge is $0.25 cents per page.
Parental Rights to Educational Records
Arizona Revised Statutes (A.R.S.) §15-143. Educational records; rights of parents
In accordance with the rights secured under section 1-602, subsection A, paragraph 2, a parent shall have access to all written and electronic records of a school district or charter school or a school district or charter school employee concerning the parent's child and to all electronic accounts of the parent's child, including all of the following:
- Attendance records.
- Test scores of school-administered tests and statewide assessments.
- Extracurricular activities or club participation.
- Disciplinary records.
- Counseling records.
- Psychological records.
- Applications for admission.
- Health and immunization information, including any medical records that are maintained by a health clinic or medical facility operated or controlled by the school district or charter school or that are located on school district or charter school property.
- Teacher and counselor evaluations.
- Reports of behavioral patterns.
- Email accounts.
- Online or virtual accounts or data.